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Table of Contents

    Notes for Trainers and Organizers

    Last updated August 24, 2020

    Preparing for the workshop

    • All chairs, windowsills, computer hardware and workshop posters are wiped with a bleach solution (disposable shop towels and bleach solution of 300 mL bleach to 4L water is used); these surfaces are cleaned again at the end of Day 1
    • Hand sanitizer dispensers (2) have been installed in the Learning Centre (in addition to the building-issued dispenser in the hallway)
    • Tape has been adhered to the floor indicating foot traffic flow through Learning Centre entrance and exit (one-way traffic through the Learning Centre and to the bathrooms)
    • Chairs are placed at 1.5m distance from each other; tape on floor indicates each chair’s placement
    • All participant materials, nametag and pen are clipped together on individual clipboards: 1 per person and set out individually on the check-in table
    • Alberta Health posters reminding people of COVID symptoms are posted above the check-in table and at the Learning Centre door
    • Plastic face shields are made available for Trainers if they choose to wear them
    • Masks are required for both Trainers and participants, as per the City of Calgary bylaw and guidelines set by our building
    • Our building management has increased the frequency of bathroom and elevator cleaning on our workshop days

    Workshop registration (online)

    At the time of registration, participants check an online waiver indicating they recognize the risks associated with attending the workshop.

    Waiver wording: I acknowledge that by participating in this workshop there is a risk that I may be exposed to the COVID-19 virus. I hereby release Centre for Suicide Prevention from all liability in relation to loss, damage and costs resulting from, or associated with, illness including all costs relating to my contracting, or the contraction by those exposed to me of the COVID-19 virus.

    After registering, participants receive a confirmation email which includes this COVID information:

    These workshops adhere to public health guidelines released by the Alberta government. The room is set up to accommodate physical-distancing. At this time, workshops have been limited to 14 participants where we typically host 30 participants.

    Masks are now required in our building, the Kahanoff Centre, and in the workshop. Masks are not provided at the workshop, kindly bring yours with you.

    As further health measures:
    – All participants will be subject to a temperature check upon arrival. Regretfully, we are unable to admit anyone whose temperature registers 38 C or above.
    – Hand sanitizer will be available for all participants.

    We have worked hard to establish processes that promote health and safety for everyone and are compliant with Alberta public health guidelines, however, some risks may exist.

    Please see appendix 1 at the end of this document for the full email text.

    Checking in to the workshop

    • As people exit the elevator, CSP Workshop Host asks participants, Trainers, CSP staff to use hand sanitizer provided
    • Before entering the Learning Centre, (training room), participants, Trainers and CSP staff are all subject to temperature checks (no admittance for people at 38 C or above) and 2 questions:

    1. In the last 2 weeks, have you been in close contact with anyone infected with COVID-19?
    2. In the last 2 weeks, have you had any of the following symptoms: fever, cough, sore throat, runny nose, or shortness of breath?  

    • CSP Workshop Host takes everyone’s temperature and records temperature and answers to both questions
    • Host, Trainers, and Participants wear a mask

    During the workshop

    ASIST

    Materials

    • ASIST participants complete the tear-off sheets at the beginning of the workshop; each participant ‘hands theirs in’ to a neutral (clean!) surface in the Learning Centre (we use a windowsill)
    • Wall posters (background posters) are used with a common pen; hand sanitizer/bleach wipe is available for cleaning between users
    • Chart paper activity afternoon of Day 1 is still completed; one person per group records for all (recorder keeps the same pen)

    Groupings

    • Small-group ASIST workshops do not break into 2 groups; they stay as one group throughout
    • Participant chairs stay in their ‘set spot’ most of the time, at two times, one large circle was formed
      • Morning of Day 1 (usual ‘small group’ time)
      • Afternoon of Day 2 (role plays)

    safeTALK

    • Partner work is completed between participants from their set seats (participants may need to move seats to face each other)
    • Tape marks where the Community Support person sits (usually at back of room near exit door)

    Appendix 1: Participant confirmation email text

    Dear PARTICIPANT FIRST NAME,

    Thank you for registering for TARGET WORKSHOP NAME on WORKSHOP DATE.


    About this workshop

    Date: TARGET WORKSHOP DATE
    Time: TARGET WORKSHOP START TIME – TARGET WORKSHOP END TIME
    Registration begins 30 minutes before the workshop begins. Participants will be unable to join the workshop 20 mins after start time. 

    Due to COVID-19, access to our building has been limited to 8 am – 3:30 pm, Monday-Friday. Regrettably, if you need to step outside after 3:30 pm, you will not be able to re-enter.
    WORKSHOP LOCATION

    If you require accommodations for disabilities, please contact the Centre for Suicide Prevention.

    These workshops adhere to public health guidelines released by the Alberta government. The room is set up to accommodate physical-distancing. Workshops have limited participants.

    Masks are now required in our building, the Kahanoff Centre, and in the workshop. Masks are not provided at the workshop, kindly bring yours with you.

    As an added public health measure, a health check will be conducted at workshop check-in, including:
    -A temperature check.
    -Two verbal questions.
    1. In the last 2 weeks, have you been in close contact with anyone infected with COVID-19?  
    2. In the last 2 weeks, have you had any of the following symptoms: fever, cough, sore throat, runny nose, or shortness of breath?
    Regretfully, we are unable to admit anyone whose temperature registers 38 C or above or who answers ‘yes’ to these questions.
    – Hand sanitizer will be available for all participants.

    We have worked hard to establish processes that promote health and safety for everyone and are compliant with Alberta public health guidelines, however, some risks may exist.